The Service: The Education Service oversees all of the schools in the city as well as looking after the range of learning opportunities available in Portsmouth from pre-school children to age 25. There are 2 service areas including, Sufficiency Participation and Resources and the Inclusion Service. As a service we take pride in our work by valuing others, focusing on what's important so that we make a real and positive difference. Our values are outlined in our Ways of Working and our Guiding Principles and if they reflect how you are and how you work then this could be the role that meets your expectations.

What is the role? Reporting to the Business Manager or Business Support Team Leader for Education, this is a varied role providing administrative support as part of a pooled resource for the 2 service areas. Specific duties include: • Providing administrative business support for service teams. • Booking appointments and arranging meetings. • Administer training courses/events and conferences - including compiling of resources. • Carrying out all necessary word processing, spreadsheets, database and presentation duties. • Dealing with all correspondence, including confidential information. • Data entry using bespoke systems e.g., ONE, CCM etc. • Processing reports. • Placing orders for good and services and dealing with invoices. • Processing travel claims. • Scanning and indexing of documents to the network. • Dealing with telephone, email and face-to-face enquiries. • Sorting post. • Collecting and processing information and data.

General duties may include:

• Maintaining files and documentation. • Processing applications/referrals. • Updating PCC web and Intralink and other websites as appropriate. • Compiling articles for bulletins/newsletters/rotas and booklets. • Liaison with schools and other partners. • Managing mobile phones for the directorate. Who is the person? You need to have: • Experience in working in an administrative role. • A good working knowledge of Microsoft Office, including Word, Excel, Access, Powerpoint and Outlook. • Good literacy and numeracy skills. • Good communication skills. • A customer focus (internal and external). • The ability to resource and collate information. • A good attention to detail and level of accuracy. • The ability to work flexibly to meet the requirements of the team and wider service. • The ability to prioritise your workload. • An awareness of Data Protection and Safeguarding issues.

Closing time/date, 17:00, on the 5th of October 2016 Applications received after this may not be considered. Interviews will be held on the 25th of October2016

How to apply: Please see attached documents at the bottom of the job page and ensure you fully read and follow the guidance.