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People & Development Coordinator

Reporting to: Director of People & Development

Purpose of the Role

This is a great opportunity to join our People & Development team in a varied and rewarding role at the heart of the employee experience. As our People & Development Coordinator, you will provide high-quality administrative support across the full employee lifecycle, helping to ensure our people processes run smoothly, accurately, and professionally.

This role is ideal for someone who is highly organised, detail focused, and looking to continue building a career in human resources within a supportive and collaborative environment.

Key Responsibilities

HR Administration and Systems

• Maintain accurate and up-to-date employee records within the HR system, ensuring data quality and confidentiality at all times.
• Prepare and issue standard HR documentation, including contracts, letters, and employee correspondence.
• Produce reports and HR information to support business needs and decision-making.
• Ensure employee files and HR records are maintained in line with GDPR and audit requirements.

Employee Lifecycle

• Coordinate administration across the recruitment process, including posting adverts, tracking applications, arranging interviews, and supporting pre-employment checks.
• Maintain accurate recruitment records and ensure timely communication with candidates throughout the hiring process.
• Support employee lifecycle administration for starters, role changes, and leavers, ensuring all actions are completed and documentation updated accurately and on time.
• Coordinate leaver administration, including exit processes, benefit changes, and completion of the leavers checklist.

Payroll and Reporting Support

• Support monthly payroll administration by preparing accurate payroll data, including overtime, sickness records, and contractual changes, and producing reports within agreed deadlines for processing by finance.

Learning and Development

• Monitor completion of mandatory training and follow up with employees and managers where required.
• Maintain training records and the training matrix, supporting compliance with organisational and regulatory requirements.
• Coordinate training bookings, liaise with external providers, and support the administration of internal learning activities.
• Prepare training reports, track completion data, and support the administration of employee development plans.

Employee Engagement

• Support employee engagement activity, including celebrations, milestones, surveys, and wider people initiatives.
• Assist with the coordination of internal events and activities that contribute to a positive workplace culture and employee experience.
• Organise monthly office lunches and maintain office stock of office snacks, drinks etc.
• Support community support and ESG initiatives, including coordinating volunteering activity and accurately tracking employee volunteer hours.
• Work with the Marketing team to support employer branding activity and help publicise our people, community initiatives.

HR Compliance and Support

• Support HR compliance activity, including audits, record checks, and evidence collation for internal and external requirements.
• Provide administrative support for employee relations processes, including note taking and document preparation where required.
• Support the Director of People & Development with general HR administration and continuous improvement of processes and systems.

This list is not exhaustive and may be amended from time to time. The role holder may be required to carry out other reasonable duties consistent with the nature and level of the role.

Benefits of working here

Starting salary: £28,000 

Hours: 36.15 hours, Monday–Friday between 9am–5pm

Contract: Permanent

Location: Selsey, West Sussex

• Target is an Employee Ownership Trust – you will become a beneficiary after 12 months employment
• EOT Dividends (subject to business performance - after qualifying period)
• Supportive and friendly team to help you develop in the role
• Contribution towards nursery fees
• 25% gym discount at Thrive gym
• WPA private healthcare
• Auto enrolment pension
• Growing business with opportunity for career progression
• Two Company paid volunteer days per year
• Employee Assistance Program
• Perkbox employee discount scheme
• Company paid social events throughout the year
• Birthday, work anniversary and Christmas gift vouchers

What are we looking for?

• Someone who is highly motivated and eager to learn.
• An enquiring mind, someone who thinks outside the box!
• Excellent attention to detail and accuracy.
• Good IT skills.
• Self-motivation, resilience, and driven to exceed performance targets.
• Excellent communication skills with customers, leaders and peers.
• Great team player with a positive attitude.
• Commitment to Target Professional Services core values.
• Ability to work under pressure in a fast-paced environment.

A bit about Target Professional Services

Target Professional Services are market leading global tracing and data verification specialists. We have provided innovative services to the pension and finance sector for 35 years. We became an Employee Ownership Trust (EOT) in 2022.

Our Vision: "Everyone connected to their pensions and savings. Securely, confidently, globally"

Our Mission: "By applying a unique blend of technology and customer focus, we provide agile solutions that deliver accurate data to the pensions and savings sector globally"

Our company values: Respect, Passion, Integrity and Innovation underpin everything we do. Target Professional Services are market leading global tracing and data verification specialists. We have been providing innovation and solutions to professional clients for over 35 years.

About You

• You handle sensitive and confidential information with absolute discretion and professionalism.
• You are highly organised, detail focused, and able to manage multiple priorities effectively.
• You are confident using HR systems and Microsoft Office tools, experience of PeopleHR would be an advantage.
• You have a good understanding of core HR processes and employment-related administration.
• You are a confident communicator with a proactive, flexible, and customer-focused approach.
• You are CIPD Level 3 qualified, or working towards it, or able to demonstrate relevant experience.
• You share our values of Respect, Passion, Innovation, and Integrity.